Arranging a hybrid event

Hybrid events take place live and online

Hybrid event combines the best of both worlds: online and live events. The participants can attend a hybrid-like event live or online. Eventilla makes hybrid arrangements easy and effortless – always designed to fit your own brand.

Hybrid Event

Organizing Hybrid Events Effortlessly

Eventilla’s user-friendly online Event Management software simplifies hybrid event management. From creating event pages and managing communication to handling registrations and ticket sales, Eventilla has you covered. Its targeted communication features ensure a seamless experience for both online and in-person attendees. By automating many tasks, Eventilla empowers event organizers to focus on what truly matters.

Hybrid event management software

Why Hybrid Event Management Software?

An event management system enables essential digital materials for a hybrid event: an event page, registrations, and targeted event communication. It also allows participants to change their participation type if needed without manual work from the organizer, and the ticket price for a paid event can be refunded automatically in case of cancellation. Participants in a hybrid event are automatically checked in for remote participation, and QR code tickets for those attending in person are read using the free EventillaApp.

Important data collected from a hybrid event can also be transferred to other systems in use, such as a CRM system or a financial management system.

Event page for a hybrid event

Eventilla makes it easy to create professional-looking, multi-page event websites for hybrid events. Participants can seamlessly register and pay their preferred attendance type, whether it’s in-person or online. Automated email confirmations with links or QR codes streamline the registration process.

Multi-page event page for hybrid events
Registration forms and event payments
Link to online-event or a QR code for on-site event

Registrations for a hybrid event

Eventilla offers a robust registration management system that allows for an unlimited number of registration types, making it ideal for hybrid events. Features include dynamic ticket pricing, avec registrations, and a waitlist functionality. By automating the registration process, Eventilla simplifies the logistics of hybrid events.

Set and automate for example:

Registration types and prices
Waitlist for the on-site event
Digital ticket with a QR code for entry

Event communication

With Eventilla, you can easily segment your audience based on their participation type in a hybrid event. Since live and online attendees have different needs, you can tailor your communication accordingly. For instance, you can send a webinar link exclusively to virtual attendees.

Invitations
Reminders
Thank you -notes
Feedback surveys
Participation sertificates

A stylish, polished event page and the ease of registration are pivotal

Aleksi HelanderBusiness Insight Group, Martech Nordic

Features for Hybrid Events

Eventilla for Hybrid Events

Unlimited participation types

A hybrid event always has at least two different types of participation, often more.

Record attendance information

Attendance information is obtained from the remote side of the hybrid event automatically, and the free EventillaApp application can be used on site.

Targeted communication

In a hybrid event, clarity and ease of participation are key. The message is targeted according to the type of participation.

Feedback surveys

Target the hybrid events feedback survey by participation type. With the help of feedback, you always organize better events!

Receive the participation fees

When organizing a paid hybrid event, the ticketing features save time and nerves.

Implementation according to your own brand

All materials created with Eventilla for your hybrid event are completely in line with your own brand, right down to the web addresses.

Webinar integrations for hybrid events

Streamline your hybrid event’s online experience with Eventilla’s webinar integration. By directly integrating with your webinar platform, you can eliminate the risk of errors associated with manually sharing webinar links. Eventilla allows you to create webinars straight from the event management software without the need to log into the webinar systemm.

Don’t see your platform listed? Contact us to explore other integration possibilities.